The Core Values of the Sprekershuys
1. Introduction
1.1 Sprekershuys B.V. (“Sprekershuys”) stands for connection. We are your partner in your search for the best speaker, presenter, moderator, or artist (“Huysgenoot”) who wants to share their passion and creativity with your organization to make a difference. Sprekershuys uniquely understands that your next event has the potential to educate, encourage, connect, and motivate.
1.2 Our purpose is derived from connecting the right speaker to your event. “Huysgenoot” is a broad term and should be interpreted in the context of these general terms and conditions; it refers to anyone who, on behalf of Sprekershuys, commits to making your event (the “Experience”) an unforgettable one.
1.3 We aim to conduct business with you in the most transparent way possible, so there are no surprises. The success of our cooperation will be reflected in the redundancy of these terms and conditions. We expect that these terms will only be provided at the start of our collaboration and will then be put aside and never needed again.
1.4 A copy of these terms and conditions will be sent to you upon request and is also available on our website (www.sprekershuys.nl). Should the Client (“Client”) have any questions regarding these terms, please do not hesitate to contact us.
2. Applicability of These Terms and Conditions
2.1 These general terms and conditions apply to the legal relationship between Sprekershuys and the Client at the moment an agreement has been concluded between the parties.
2.2 Sprekershuys reserves the right to unilaterally amend these terms and conditions. Changes also apply to agreements already concluded. Any amendment will be communicated to the Client in writing no later than 14 days before its effective date.
2.3 The applicability of any general terms and conditions used by the Client is expressly rejected.
2.4 If any provision of these terms and conditions is null or void, the remaining provisions will remain fully in force, and Sprekershuys and the Client will consult to replace the null or void provision, taking its original purpose and intent into account as much as possible.
3. Quotations and Formation of Agreement
3.1 Quotations from Sprekershuys are non-binding unless expressly stated otherwise. Oral offers are only binding after written confirmation by Sprekershuys.
3.2 An agreement is only concluded after written confirmation by Sprekershuys. After the agreement is established, Sprekershuys will execute it to the best of its ability.
3.3 Any delivery period agreed between Sprekershuys and the Client is an indicative period. A mere exceeding of this period does not put Sprekershuys in default.
3.4 The Client must take all necessary measures to ensure that the agreed work can be carried out by Sprekershuys without delay. Failing this, the Client bears all resulting costs.
3.5 All changes to agreed work, regardless of their origin, are considered additional work (if they lead to more work). The costs associated with additional work will be charged to the Client.
4. Rights and Obligations Regarding the Huysgenoot
4.1 The Client guarantees to provide Sprekershuys, prior to the Experience and within a reasonable timeframe, all information and documents needed for proper execution of the assignment. If the Client wishes to make changes to the planning that could affect the assignment, they will immediately notify Sprekershuys. The parties will then consult about possible adjustments.
4.2 The Client must ensure adequate facilities are available so that all parties can maximize the Experience. The Client guarantees that these facilities meet professional quality standards and are ready on time. Facilities include, but are not limited to, sound equipment, microphone, audiovisual equipment, screen, projector, lectern, lighting, and a stage.
4.3 If the Huysgenoot applies other or additional terms and conditions, these automatically apply.
4.4 The Client is liable for theft or loss of the Huysgenoot’s property under the Client’s control during the Event.
4.5 Sprekershuys may also provide facilities (e.g., sublicensing media technology software), in which case the Client will use these at their own cost and risk.
4.6 Unless otherwise agreed, the Client is not permitted during the Event to:
(a) make or allow photo, film, video, audio, or other recordings;
(b) admit journalists or other media representatives;
(c) use the name and/or image of the Huysgenoot in promotional materials.
4.7 The Client will not, without prior consent from Sprekershuys, associate the Event or the Huysgenoot with a product or company for promotional purposes.
4.8 The Client will inform Sprekershuys of the expected number of attendees before the Event. If exceeded, Sprekershuys may impose additional conditions.
4.9 The Client will inform Sprekershuys of the room layout during the Huysgenoot’s contribution. If not provided, Sprekershuys may impose additional conditions, and the Client is liable for any resulting damage.
5. Execution by Third Parties
5.1 Sprekershuys is entitled to engage third parties to fulfill its obligations under the agreement and may transfer rights and obligations to a third party.
5.2 If the Client wishes to transfer rights or obligations under the Event to a third party, prior written consent from Sprekershuys is required.
5.3 Sprekershuys is not liable for damage caused directly or indirectly by third parties, except as stated in Article 11.
6. Fees and Payment
6.1 Prices in the quotation are indicative. Once an agreement is concluded, the prices are binding. Prices exclude out-of-pocket expenses, VAT, royalties, copyright fees, and other government-imposed charges.
6.2 The Client will pay invoices within ten (10) days of the invoice date unless a different payment term is agreed in writing.
6.3 If the Client does not pay on time, they owe interest of 1.5% per month on the outstanding amount, with any part of a month counted as a full month.
6.4 If the Client remains in default, the claim may be handed over for collection. The Client will then pay, in addition to the total invoice and interest, all extrajudicial and judicial costs, at least 15% of the total amount, with a minimum of EUR 1,500.
7. Cancellation Fees
7.1 The Client may only cancel or reschedule in writing, with costs depending on the period before the scheduled Experience:
(a) 3–2 months: 50% of the total fee;
(b) 2–1 months: 85% of the total fee;
(c) 1 month or less: 100% of the total fee.
7.2 Regardless of Article 7.1, the Client must always pay at least 50% if the quotation has been signed or confirmed by email.
7.3 If the actual (direct or indirect) damage exceeds the cancellation fee, the Client must compensate the higher amount.
8. Claims
8.1 To claim rights under Dutch Civil Code Article 7:21 or other rights for non-performance, the Client must notify Sprekershuys in writing within three working days after delivery.
9. Intellectual Property
9.1 Sprekershuys retains all IP rights to its services, images, models, and other protected materials. The Client will ensure no third party assumes the services were produced by the Huysgenoot without rights reserved by Sprekershuys.
9.2 Reproduction, disclosure, or distribution of materials provided by the Huysgenoot is only allowed with written consent.
9.3 Breach results in a penalty of EUR 10,000 per occurrence, without prejudice to other damages.